Export Documents Clerk Career

*A job as an Export Documents Clerk falls under the broader career category of Bookkeeping, Accounting, and Auditing Clerks. The information on this page will generally apply to all careers in this category but may not specifically apply to this career title.

Job Description for Bookkeeping, Accounting, and Auditing Clerks : Compute, classify, and record numerical data to keep financial records complete. Perform any combination of routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records. May also check the accuracy of figures, calculations, and postings pertaining to business transactions recorded by other workers.


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Bookkeeping, Accounting, and Auditing Clerk Career

What Bookkeeping, Accounting, and Auditing Clerks do:

  • Operate computers programmed with accounting software to record, store, and analyze information.
  • Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.
  • Operate 10-key calculators, typewriters, and copy machines to perform calculations and produce documents.
  • Perform general office duties, such as filing, answering telephones, and handling routine correspondence.
  • Reconcile or note and report discrepancies found in records.
  • Comply with federal, state, and company policies, procedures, and regulations.
  • Debit, credit, and total accounts on computer spreadsheets and databases, using specialized accounting software.
  • Receive, record, and bank cash, checks, and vouchers.
  • Access computerized financial information to answer general questions as well as those related to specific accounts.
  • Match order forms with invoices, and record the necessary information.
  • Classify, record, and summarize numerical and financial data to compile and keep financial records, using journals and ledgers or computers.
  • Perform financial calculations, such as amounts due, interest charges, balances, discounts, equity, and principal.
  • Code documents according to company procedures.
  • Compare computer printouts to manually maintained journals to determine if they match.
  • Calculate, prepare, and issue bills, invoices, account statements, and other financial statements according to established procedures.
  • Compile statistical, financial, accounting, or auditing reports and tables pertaining to such matters as cash receipts, expenditures, accounts payable and receivable, and profits and losses.
  • Prepare bank deposits by compiling data from cashiers, verifying and balancing receipts, and sending cash, checks, or other forms of payment to banks.
  • Transfer details from separate journals to general ledgers or data processing sheets.
  • Reconcile records of bank transactions.
  • Calculate and prepare checks for utilities, taxes, and other payments.
  • Maintain inventory records.
  • Prepare purchase orders and expense reports.
  • Compile budget data and documents, based on estimated revenues and expenses and previous budgets.
  • Prepare and process payroll information.
  • Monitor status of loans and accounts to ensure that payments are up to date.
  • Calculate costs of materials, overhead, and other expenses, based on estimates, quotations and price lists.
  • Complete and submit tax forms and returns, workers' compensation forms, pension contribution forms, and other government documents.
  • Prepare trial balances of books.
  • Perform personal bookkeeping services.
  • Compute deductions for income and social security taxes.

What work activities are most important?

Importance Activities

Interacting With Computers - Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.

Getting Information - Observing, receiving, and otherwise obtaining information from all relevant sources.

Documenting/Recording Information - Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.

Establishing and Maintaining Interpersonal Relationships - Developing constructive and cooperative working relationships with others, and maintaining them over time.

Communicating with Supervisors, Peers, or Subordinates - Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.

Processing Information - Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.

Organizing, Planning, and Prioritizing Work - Developing specific goals and plans to prioritize, organize, and accomplish your work.

Identifying Objects, Actions, and Events - Identifying information by categorizing, estimating, recognizing differences or similarities, and detecting changes in circumstances or events.

Performing Administrative Activities - Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.

Communicating with Persons Outside Organization - Communicating with people outside the organization, representing the organization to customers, the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail.

Making Decisions and Solving Problems - Analyzing information and evaluating results to choose the best solution and solve problems.

Updating and Using Relevant Knowledge - Keeping up-to-date technically and applying new knowledge to your job.

Evaluating Information to Determine Compliance with Standards - Using relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.

Monitor Processes, Materials, or Surroundings - Monitoring and reviewing information from materials, events, or the environment, to detect or assess problems.

Analyzing Data or Information - Identifying the underlying principles, reasons, or facts of information by breaking down information or data into separate parts.

Performing for or Working Directly with the Public - Performing for people or dealing directly with the public. This includes serving customers in restaurants and stores, and receiving clients or guests.

Resolving Conflicts and Negotiating with Others - Handling complaints, settling disputes, and resolving grievances and conflicts, or otherwise negotiating with others.

Interpreting the Meaning of Information for Others - Translating or explaining what information means and how it can be used.

Monitoring and Controlling Resources - Monitoring and controlling resources and overseeing the spending of money.

Scheduling Work and Activities - Scheduling events, programs, and activities, as well as the work of others.

Developing Objectives and Strategies - Establishing long-range objectives and specifying the strategies and actions to achieve them.

Coordinating the Work and Activities of Others - Getting members of a group to work together to accomplish tasks.

Estimating the Quantifiable Characteristics of Products, Events, or Information - Estimating sizes, distances, and quantities; or determining time, costs, resources, or materials needed to perform a work activity.

Provide Consultation and Advice to Others - Providing guidance and expert advice to management or other groups on technical, systems-, or process-related topics.

Thinking Creatively - Developing, designing, or creating new applications, ideas, relationships, systems, or products, including artistic contributions.

Training and Teaching Others - Identifying the educational needs of others, developing formal educational or training programs or classes, and teaching or instructing others.

Holland Code Chart for an Bookkeeping, Accounting, and Auditing Clerk