Dictaphone Typist Career

Job Description: Use word processor, computer or typewriter to type letters, reports, forms, or other material from rough draft, corrected copy, or voice recording. May perform other clerical duties as assigned.

*A job as a Dictaphone Typist falls under the broader career category of Word Processors and Typists. The information on this page will generally apply to all careers in this category. We are still seeking more specific information about this career from experts in this field. If you can provide us with more information, .

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Dictaphone Typist Career

What Dictaphone Typists do:

  • Print and makes copies of work.
  • Perform other clerical duties such as answering telephone, sorting and distributing mail, running errands or sending faxes.
  • Type correspondence, reports, text and other written material from rough drafts, corrected copies, voice recordings, dictation or previous versions, using a computer, word processor, or typewriter.
  • Address envelopes or prepare envelope labels, using typewriter or computer.
  • Adjust settings for format, page layout, line spacing, and other style requirements.
  • File and store completed documents on computer hard drive or disk, and/or maintain a computer filing system to store, retrieve, update and delete documents.
  • Collate pages of reports and other documents prepared.
  • Check completed work for spelling, grammar, punctuation, and format.
  • Operate and resupply printers and computers, changing print wheels or fluid cartridges, adding paper, and loading blank tapes, cards, or disks into equipment.
  • Electronically sort and compile text and numerical data, retrieving, updating, and merging documents as required.
  • Reformat documents, moving paragraphs and/or columns.
  • Gather, register, and arrange the material to be typed, following instructions.
  • Search for specific sets of stored, typed characters in order to make changes.
  • Compute and verify totals on report forms, requisitions, or bills, using adding machine or calculator.
  • Keep records of work performed.
  • Transmit work electronically to other locations.
  • Work with technical material, preparing statistical reports, planning and typing statistical tables, and combining and rearranging material from different sources.
  • Use data entry devices, such as optical scanners, to input data into computers for revision or editing.
  • Transcribe stenotyped notes of court proceedings.

What work activities are most important?

Importance Activities

Getting Information - Observing, receiving, and otherwise obtaining information from all relevant sources.

Interacting With Computers - Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.

Communicating with Supervisors, Peers, or Subordinates - Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.

Performing Administrative Activities - Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.

Establishing and Maintaining Interpersonal Relationships - Developing constructive and cooperative working relationships with others, and maintaining them over time.

Organizing, Planning, and Prioritizing Work - Developing specific goals and plans to prioritize, organize, and accomplish your work.

Processing Information - Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.

Thinking Creatively - Developing, designing, or creating new applications, ideas, relationships, systems, or products, including artistic contributions.

Communicating with Persons Outside Organization - Communicating with people outside the organization, representing the organization to customers, the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail.

Documenting/Recording Information - Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.

Updating and Using Relevant Knowledge - Keeping up-to-date technically and applying new knowledge to your job.

Identifying Objects, Actions, and Events - Identifying information by categorizing, estimating, recognizing differences or similarities, and detecting changes in circumstances or events.

Scheduling Work and Activities - Scheduling events, programs, and activities, as well as the work of others.

Assisting and Caring for Others - Providing personal assistance, medical attention, emotional support, or other personal care to others such as coworkers, customers, or patients.

Making Decisions and Solving Problems - Analyzing information and evaluating results to choose the best solution and solve problems.

Performing for or Working Directly with the Public - Performing for people or dealing directly with the public. This includes serving customers in restaurants and stores, and receiving clients or guests.

Interpreting the Meaning of Information for Others - Translating or explaining what information means and how it can be used.

Developing and Building Teams - Encouraging and building mutual trust, respect, and cooperation among team members.

Judging the Qualities of Things, Services, or People - Assessing the value, importance, or quality of things or people.

Monitor Processes, Materials, or Surroundings - Monitoring and reviewing information from materials, events, or the environment, to detect or assess problems.

Holland Code Chart for a Dictaphone Typist

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