Records Officer Career

Job Description: Plan, direct, or coordinate research, instructional, student administration and services, and other educational activities at postsecondary institutions, including universities, colleges, and junior and community colleges.

*A job as a Records Officer falls under the broader career category of Education Administrators, Postsecondary. The information on this page will generally apply to all careers in this category. We are still seeking more specific information about this career from experts in this field. If you can provide us with more information, .

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Records Officer Career

What Records Officers do:

  • Participate in faculty and college committee activities.
  • Represent institutions at community and campus events, in meetings with other institution personnel, and during accreditation processes.
  • Promote the university by participating in community, state, and national events or meetings, and by developing partnerships with industry and secondary education institutions.
  • Direct, coordinate, and evaluate the activities of personnel, including support staff, engaged in administering academic institutions, departments or alumni organizations.
  • Establish operational policies and procedures and make any necessary modifications, based on analysis of operations, demographics, and other research information.
  • Plan, administer, and control budgets, maintain financial records, and produce financial reports.
  • Recruit, hire, train, and terminate departmental personnel.
  • Advise students on issues such as course selection, progress toward graduation, and career decisions.
  • Formulate strategic plans for the institution.
  • Participate in student recruitment, selection, and admission, making admissions recommendations when required to do so.
  • Provide assistance to faculty and staff in duties such as teaching classes, conducting orientation programs, issuing transcripts, and scheduling events.
  • Develop curricula, and recommend curricula revisions and additions.
  • Write grants to procure external funding, and supervise grant-funded projects.
  • Confer with other academic staff to explain and formulate admission requirements and course credit policies.
  • Review student misconduct reports requiring disciplinary action, and counsel students regarding such reports.
  • Consult with government regulatory and licensing agencies to ensure the institution's conformance with applicable standards.
  • Direct and participate in institutional fundraising activities, and encourage alumni participation in such activities.
  • Direct scholarship, fellowship, and loan programs, performing activities such as selecting recipients and distributing aid.
  • Teach courses within their department.
  • Determine course schedules, and coordinate teaching assignments and room assignments to ensure optimum use of buildings and equipment.
  • Appoint individuals to faculty positions, and evaluate their performance.
  • Plan and promote sporting events and social, cultural, and recreational activities.
  • Review registration statistics, and consult with faculty officials to develop registration policies.
  • Coordinate the production and dissemination of university publications such as course catalogs and class schedules.
  • Direct activities of administrative departments such as admissions, registration, and career services.
  • Oversee facilities management for the university, including construction, repair, and maintenance projects.
  • Audit the financial status of student organizations and facility accounts.
  • Assess and collect tuition and fees.

What work activities are most important?

Importance Activities

Communicating with Supervisors, Peers, or Subordinates - Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.

Establishing and Maintaining Interpersonal Relationships - Developing constructive and cooperative working relationships with others, and maintaining them over time.

Making Decisions and Solving Problems - Analyzing information and evaluating results to choose the best solution and solve problems.

Getting Information - Observing, receiving, and otherwise obtaining information from all relevant sources.

Organizing, Planning, and Prioritizing Work - Developing specific goals and plans to prioritize, organize, and accomplish your work.

Interacting With Computers - Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.

Coordinating the Work and Activities of Others - Getting members of a group to work together to accomplish tasks.

Communicating with Persons Outside Organization - Communicating with people outside the organization, representing the organization to customers, the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail.

Judging the Qualities of Things, Services, or People - Assessing the value, importance, or quality of things or people.

Guiding, Directing, and Motivating Subordinates - Providing guidance and direction to subordinates, including setting performance standards and monitoring performance.

Developing and Building Teams - Encouraging and building mutual trust, respect, and cooperation among team members.

Processing Information - Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.

Identifying Objects, Actions, and Events - Identifying information by categorizing, estimating, recognizing differences or similarities, and detecting changes in circumstances or events.

Monitoring and Controlling Resources - Monitoring and controlling resources and overseeing the spending of money.

Analyzing Data or Information - Identifying the underlying principles, reasons, or facts of information by breaking down information or data into separate parts.

Interpreting the Meaning of Information for Others - Translating or explaining what information means and how it can be used.

Thinking Creatively - Developing, designing, or creating new applications, ideas, relationships, systems, or products, including artistic contributions.

Performing Administrative Activities - Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.

Developing Objectives and Strategies - Establishing long-range objectives and specifying the strategies and actions to achieve them.

Updating and Using Relevant Knowledge - Keeping up-to-date technically and applying new knowledge to your job.

Resolving Conflicts and Negotiating with Others - Handling complaints, settling disputes, and resolving grievances and conflicts, or otherwise negotiating with others.

Staffing Organizational Units - Recruiting, interviewing, selecting, hiring, and promoting employees in an organization.

Training and Teaching Others - Identifying the educational needs of others, developing formal educational or training programs or classes, and teaching or instructing others.

Scheduling Work and Activities - Scheduling events, programs, and activities, as well as the work of others.

Documenting/Recording Information - Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.

Evaluating Information to Determine Compliance with Standards - Using relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.

Provide Consultation and Advice to Others - Providing guidance and expert advice to management or other groups on technical, systems-, or process-related topics.

Monitor Processes, Materials, or Surroundings - Monitoring and reviewing information from materials, events, or the environment, to detect or assess problems.

Coaching and Developing Others - Identifying the developmental needs of others and coaching, mentoring, or otherwise helping others to improve their knowledge or skills.

Performing for or Working Directly with the Public - Performing for people or dealing directly with the public. This includes serving customers in restaurants and stores, and receiving clients or guests.

Estimating the Quantifiable Characteristics of Products, Events, or Information - Estimating sizes, distances, and quantities; or determining time, costs, resources, or materials needed to perform a work activity.

Selling or Influencing Others - Convincing others to buy merchandise/goods or to otherwise change their minds or actions.

Assisting and Caring for Others - Providing personal assistance, medical attention, emotional support, or other personal care to others such as coworkers, customers, or patients.

Holland Code Chart for a Records Officer