Deputy County Clerk Career

Job Description: Perform clerical duties in court of law; prepare docket of cases to be called; secure information for judges; and contact witnesses, attorneys, and litigants to obtain information for court.

*A job as a Deputy County Clerk falls under the broader career category of Court Clerks. The information on this page will generally apply to all careers in this category. We are still seeking more specific information about this career from experts in this field. If you can provide us with more information, .

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Deputy County Clerk Career

What Deputy County Clerks do:

  • Answer inquiries from the general public regarding judicial procedures, court appearances, trial dates, adjournments, outstanding warrants, summonses, subpoenas, witness fees, or payment of fines.
  • Explain procedures or forms to parties in cases or to the general public.
  • Record case dispositions, court orders, or arrangements made for payment of court fees.
  • Prepare documents recording the outcomes of court proceedings.
  • Prepare and issue orders of the court, such as probation orders, release documentation, sentencing information, or summonses.
  • Prepare dockets or calendars of cases to be called, using typewriters or computers.
  • Instruct parties about timing of court appearances.
  • Search files and contact witnesses, attorneys, or litigants to obtain information for the court.
  • Collect court fees or fines and record amounts collected.
  • Prepare courtrooms with paper, pens, water, easels, or electronic equipment and ensure that recording equipment is working.
  • Examine legal documents submitted to courts for adherence to laws or court procedures.
  • Meet with judges, lawyers, parole officers, police, or social agency officials to coordinate the functions of the court.
  • Swear in jury members, interpreters, witnesses, or defendants.
  • Direct support staff in handling of paperwork processed by clerks' offices.
  • Prepare and mark applicable court exhibits or evidence.
  • Read charges and related information to the court and, if necessary, record defendants' pleas.
  • Record court proceedings, using recording equipment, or record minutes of court proceedings, using stenotype machines or shorthand.
  • Follow procedures to secure courtrooms or exhibits, such as money, drugs, or weapons.
  • Conduct roll calls and poll jurors.
  • Open courts, calling them to order, and announcing judges.
  • Amend indictments when necessary and endorse indictments with pertinent information.

What work activities are most important?

Importance Activities

Interacting With Computers - Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.

Documenting/Recording Information - Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.

Getting Information - Observing, receiving, and otherwise obtaining information from all relevant sources.

Processing Information - Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.

Communicating with Persons Outside Organization - Communicating with people outside the organization, representing the organization to customers, the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail.

Organizing, Planning, and Prioritizing Work - Developing specific goals and plans to prioritize, organize, and accomplish your work.

Establishing and Maintaining Interpersonal Relationships - Developing constructive and cooperative working relationships with others, and maintaining them over time.

Communicating with Supervisors, Peers, or Subordinates - Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.

Updating and Using Relevant Knowledge - Keeping up-to-date technically and applying new knowledge to your job.

Performing Administrative Activities - Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.

Performing for or Working Directly with the Public - Performing for people or dealing directly with the public. This includes serving customers in restaurants and stores, and receiving clients or guests.

Evaluating Information to Determine Compliance with Standards - Using relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.

Identifying Objects, Actions, and Events - Identifying information by categorizing, estimating, recognizing differences or similarities, and detecting changes in circumstances or events.

Making Decisions and Solving Problems - Analyzing information and evaluating results to choose the best solution and solve problems.

Monitor Processes, Materials, or Surroundings - Monitoring and reviewing information from materials, events, or the environment, to detect or assess problems.

Developing and Building Teams - Encouraging and building mutual trust, respect, and cooperation among team members.

Scheduling Work and Activities - Scheduling events, programs, and activities, as well as the work of others.

Assisting and Caring for Others - Providing personal assistance, medical attention, emotional support, or other personal care to others such as coworkers, customers, or patients.

Training and Teaching Others - Identifying the educational needs of others, developing formal educational or training programs or classes, and teaching or instructing others.

Inspecting Equipment, Structures, or Material - Inspecting equipment, structures, or materials to identify the cause of errors or other problems or defects.

Analyzing Data or Information - Identifying the underlying principles, reasons, or facts of information by breaking down information or data into separate parts.

Guiding, Directing, and Motivating Subordinates - Providing guidance and direction to subordinates, including setting performance standards and monitoring performance.

Resolving Conflicts and Negotiating with Others - Handling complaints, settling disputes, and resolving grievances and conflicts, or otherwise negotiating with others.

Interpreting the Meaning of Information for Others - Translating or explaining what information means and how it can be used.

Developing Objectives and Strategies - Establishing long-range objectives and specifying the strategies and actions to achieve them.

Handling and Moving Objects - Using hands and arms in handling, installing, positioning, and moving materials, and manipulating things.

Coordinating the Work and Activities of Others - Getting members of a group to work together to accomplish tasks.

Holland Code Chart for a Deputy County Clerk

 

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