Deputy County Clerk Career

Job Description: Perform clerical duties in court of law; prepare docket of cases to be called; secure information for judges; and contact witnesses, attorneys, and litigants to obtain information for court.

*A job as a Deputy County Clerk falls under the broader career category of Court Clerks. The information on this page will generally apply to all careers in this category. We are still seeking more specific information about this career from experts in this field. If you can provide us with more information, .

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Deputy County Clerk Career

What Deputy County Clerks do:

  • Perform administrative tasks, such as answering telephone calls, filing court documents, or maintaining office supplies or equipment.
  • Answer inquiries from the general public regarding judicial procedures, court appearances, trial dates, adjournments, outstanding warrants, summonses, subpoenas, witness fees, or payment of fines.
  • Prepare documents recording the outcomes of court proceedings.
  • Prepare dockets or calendars of cases to be called, using typewriters or computers.
  • Record case dispositions, court orders, or arrangements made for payment of court fees.
  • Explain procedures or forms to parties in cases or to the general public.
  • Prepare and issue orders of the court, such as probation orders, release documentation, sentencing information, or summonses.
  • Instruct parties about timing of court appearances.
  • Search files and contact witnesses, attorneys, or litigants to obtain information for the court.
  • Examine legal documents submitted to courts for adherence to laws or court procedures.
  • Swear in jury members, interpreters, witnesses, or defendants.
  • Read charges and related information to the court and, if necessary, record defendants' pleas.
  • Record court proceedings, using recording equipment, or record minutes of court proceedings, using stenotype machines or shorthand.
  • Conduct roll calls and poll jurors.
  • Prepare courtrooms with paper, pens, water, easels, or electronic equipment and ensure that recording equipment is working.
  • Collect court fees or fines and record amounts collected.
  • Direct support staff in handling of paperwork processed by clerks' offices.
  • Meet with judges, lawyers, parole officers, police, or social agency officials to coordinate the functions of the court.
  • Prepare and mark applicable court exhibits or evidence.
  • Follow procedures to secure courtrooms or exhibits, such as money, drugs, or weapons.
  • Open courts, calling them to order, and announcing judges.
  • Amend indictments when necessary and endorse indictments with pertinent information.
  • Prepare staff schedules.

What work activities are most important?

Importance Activities

Getting Information - Observing, receiving, and otherwise obtaining information from all relevant sources.

Interacting With Computers - Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.

Processing Information - Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.

Documenting/Recording Information - Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.

Organizing, Planning, and Prioritizing Work - Developing specific goals and plans to prioritize, organize, and accomplish your work.

Updating and Using Relevant Knowledge - Keeping up-to-date technically and applying new knowledge to your job.

Performing for or Working Directly with the Public - Performing for people or dealing directly with the public. This includes serving customers in restaurants and stores, and receiving clients or guests.

Performing Administrative Activities - Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.

Identifying Objects, Actions, and Events - Identifying information by categorizing, estimating, recognizing differences or similarities, and detecting changes in circumstances or events.

Making Decisions and Solving Problems - Analyzing information and evaluating results to choose the best solution and solve problems.

Communicating with Persons Outside Organization - Communicating with people outside the organization, representing the organization to customers, the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail.

Evaluating Information to Determine Compliance with Standards - Using relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.

Monitor Processes, Materials, or Surroundings - Monitoring and reviewing information from materials, events, or the environment, to detect or assess problems.

Communicating with Supervisors, Peers, or Subordinates - Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.

Establishing and Maintaining Interpersonal Relationships - Developing constructive and cooperative working relationships with others, and maintaining them over time.

Interpreting the Meaning of Information for Others - Translating or explaining what information means and how it can be used.

Analyzing Data or Information - Identifying the underlying principles, reasons, or facts of information by breaking down information or data into separate parts.

Resolving Conflicts and Negotiating with Others - Handling complaints, settling disputes, and resolving grievances and conflicts, or otherwise negotiating with others.

Developing Objectives and Strategies - Establishing long-range objectives and specifying the strategies and actions to achieve them.

Scheduling Work and Activities - Scheduling events, programs, and activities, as well as the work of others.

Coordinating the Work and Activities of Others - Getting members of a group to work together to accomplish tasks.

Holland Code Chart for a Deputy County Clerk

 

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